VIEWAPP: How Leasing Companies Can Verify Assets Before Paying the Supplier

For a leasing company, the moment before paying the supplier is an important point at which it is essential to make sure that the transaction reflects reality.

The documents may be correctly prepared, and the asset may be specified in the agreement and invoice. But does the asset actually exist? Is it located at the supplier’s premises or at the location specified in the application? Does the actual asset match the stated model? Does the serial number match the documents? Have these photos already been used in another transaction?

These questions are usually answered through an on-site inspection. This is a reliable approach, but it can be costly and time-consuming — especially when dealing with agricultural machinery, industrial assets, or assets located outside major cities.

Digital inspection makes it possible to verify an asset before payment without sending an inspector to every location.

From a photo to a verifiable inspection

A regular photo rarely provides a leasing company with enough information. It can be taken in advance, retrieved from an archive, or edited. One image may not show the serial number, while another may not provide enough information to determine where the asset is actually located.

What matters, therefore, is not only that a photo has been submitted, but also how it was captured and what data is associated with it.

With VIEWAPP, the supplier completes a predefined inspection scenario directly in the app. The system requests the required photos step by step: the overall view of the asset, identification markings, serial number, storage location, and other details specified for the particular process.

The materials are linked to the location and time of capture, as well as other relevant data. As a result, the leasing company receives more than a set of images: it receives structured evidence that the asset was inspected at a specific location and at a specific time.

What can be verified before the payment is made

The inspection scenario depends on the type of asset. For a vehicle, it can include photos of the VIN, body, and visible damage. For a machine tool, it can include the nameplate, serial number, overall view of the asset, and the location where it is stored at the supplier’s premises. For a tractor, the scenario can include identification markings, the condition of the asset, and the area where it is located.

Such an inspection helps answer several key questions.

Does the asset exist?

The asset must be physically presented at the time of the inspection rather than simply listed in the agreement, invoice, or specification.

Does it match the application?

The make, model, and serial number can be compared with the transaction data.

Is the asset located where the supplier says it is?

Geolocation helps verify the place where the materials were captured and identify significant discrepancies.

Can the condition of the asset be assessed?

The inspection scenario specifies the required angles and helps collect images suitable for further review.

Are the photos linked to the current transaction?

VIEWAPP can detect screenshots and other signs of unreliable materials. Photos and videos cannot be uploaded from the phone gallery — the materials are captured directly during the inspection.

This type of inspection does not replace document analysis or legal due diligence. It addresses a different question: does the stated asset exist, does it match the application, and is it located where the supplier says it is?

What happens when a discrepancy is detected

A digital inspection with the identified breaches should not automatically mean that a transaction is rejected. Its purpose is to identify situations that require closer review.

For example, the system may detect that the serial number does not match the application, the coordinates do not correspond to the specified address, or the photos do not provide enough detail to verify the asset. The leasing company can then decide what to do next: request additional materials, repeat the inspection, or send an inspector to the site.

Not every discrepancy indicates fraud. But every significant discrepancy should be identified before the supplier is paid.

How the process works with VIEWAPP

An employee creates an inspection for a specific application and defines the information that needs to be collected. The supplier receives an invitation and completes the process from a mobile phone at the location where the asset is held.

The app guides the supplier through the required steps, checks the quality of the materials, and brings the information together into a single inspection. Depending on the scenario, VIEWAPP records geolocation, recognizes VINs or serial numbers, checks images for signs of reuse, and generates a report.

The leasing company gets a clear inspection history: who completed the inspection, when and where the photos were captured, which asset was presented, and whether any issues were identified.

When an inspector is needed

Remote verification does not eliminate the need for inspectors. An on-site inspection may still be required by law, the internal policies of a bank or leasing company, the value or complexity of the asset, or the results of the preliminary verification.

Why this matters for leasing

Verification before payment helps protect not only against non-existent assets. It can also help reduce the risk of asset substitution, incorrect serial numbers, and financing the same asset more than once.

A digital inspection also creates an evidence trail that can be used later — during annual monitoring, revaluation, repossession, transfer of the asset to the lessee, or when information needs to be shared with an insurance company.

The same inspection can become part of the asset’s lifecycle rather than a one-time action performed before payment.

Conclusion

Before paying the supplier, a leasing company needs to verify not only the documents but also the existence of the asset itself.

VIEWAPP helps organize this process remotely: the supplier completes an inspection according to a predefined scenario, the system records the location and time of capture, verifies images and identification data, and provides the employee with a structured report to support the next decision.

An on-site visit remains available when an inspector is needed. VIEWAPP becomes a tool for secure asset verification — before payment to the supplier, during ongoing monitoring, and throughout the subsequent lifecycle of the asset.